Hiring a corporate event planner sounds like the best of both worlds – it’s a way of getting rid of the stress that comes with it and a sense of assurance that your event will go well. And getting the right person to handle your corporate events in Singapore doesn’t have to be a daunting task. Below are some effective tips to help you find the best corporate event planner for your needs.
Tip #1: Know what type of planner you need to hire
Before you start looking for an event planner, it is important that you clearly understand what type of event you’ll be holding. The type of event will determine the kind of planner you should work with. You can start by understanding the differences between seminars, conferences, trade shows, team building events, product launch events along with other types of corporate events.
Regardless of whether it’s an exclusive retreat or a golf event, it’s a good idea to research, check out at least 5-10 planners, and screen them before finally committing to one. Either you do it online or offline, the rule remains the same – hire someone who has expertise in handling corporate events in Singapore.
You can check them out through their websites or get referrals from your peers or colleagues. The internet is a convenient place to get background information about the planners including their email addressing which you can use to send your specific questions.
Tip#2: Do your research
Tip #3: Ask the right questions
Before scheduling an appointment or visit, it is recommended that you interview each planner over the phone or email. Doing this can narrow down your choices to the three strongest candidates and help you save time and effort.
A good corporate event planner must be prepared to answer all your questions and eager to hear about your own plans and ideas. You should then ask each planner about their experience with past events and how confident they are in handling yours. Don’t hesitate to ask about the cost or additional fees. He must be able to walk you through a discussion of your event’s goals, budget, and preferences.
Work with someone who is always responsive to your concerns. If the event planner is difficult to contact or doesn’t return your calls immediately, it’s best to look elsewhere.
Also, like any business transaction, you’ll want to have a clear and reasonable contract with your event planner. Make sure that it provides the exact and full responsibilities, and liabilities of both parties as well as the costs, expenses, payments for the event.
Tip#4: Watch out for these signs
Tip#5: Always follow up
Once you’ve chosen your event planner, remember to always follow up. Most events fail because of a lack of follow-through. Coordinate with your planner from time to time especially when making major decisions.
Getting a corporate event planner might be the most cost-effective decision, in the end, to save you from all the trouble and make your next event successful. And if you follow these five tips, your event will certainly go off without a hitch.
